Truck Visit Appointments view

Operations Gate Truck Visit Appointments Truck Visit Appointments view

Configuration Gate Appointment Rule Sets Appointment Rule Sets view Appointment Rule Set form Truck Visit Rules tab Truck Visit Appointment Rule form TruckVisit Appointments tab

The Truck Visit Appointments view displays the truck visit appointments that exist at the current scope level. A truck visit appointment groups existing transaction appointments and provides one appointment number for all transactions associated with the truck visit. If you configure your gate to use truck visit appointments, you can add, edit, or delete truck visit appointments from this view. For more information on configuring appointments, see Configuring a Gate (on page 1).

The Truck Visit Appointments tab in the Truck Visit Appointment Rule form (on page 1) (Appointment Rule Set form (on page 1) Truck Visit Rules tab (on page 1)) displays the truck visit appointments that are associated with the selected transaction appointment or truck visit appointment rule.

The Truck Visit Appointment view/tab displays the state of each truck visit appointment. In addition, the Truck Visit Appointment Inspector (on page 1) displays the event history in the Events, History tab.

From the Truck Visit Appointments view/tab, you can use the Actions menu to:

Cancel Truck Visit Appointment (on page 1): Cancel the selected truck visit appointment(s).
Close Truck Visit Appointment (on page 1): Close the selected truck visit appointment(s).

To cancel or close a truck visit appointment, the selected truck visit appointment(s) must be in the Created state.

Check-In Truck Visit Appointment: Change the state from ReadyForCheckIn to CheckedIn. You need to have the privilege GATE_APPOINTMENT_CHECK_IN assigned to your role to be able to view this Actions menu option.
Ready For Check-In Truck Visit Appointment: Change the state from Created to ReadyForCheckIn. You need to have the privilege GATE_APPOINTMENT_CHECK_IN assigned to your role to be able to view this Actions menu option.
Revert Ready For Check-In Truck Visit Appointment: Change the state from ReadyForCheckIn to Created. You need to have the privilege GATE_APPOINTMENT_REVERT_CHECK_IN assigned to your role to be able to view this Actions menu option.
Revert Checked-In Truck Visit Appointment: Change the state from CheckedIn to ReadyForCheckIn. You need to have the privilege GATE_APPOINTMENT_REVERT_CHECK_IN assigned to your role to be able to view this Actions menu option.

You can change a truck visit appointment in the Created state to ReadyForCheckIn or CheckedIn state only if the N4 setting ROADAPPOINTMENT005 (ALLOW_APPT_CHECK_IN) (on page 1) is set to True. You can also set ROADAPPOINTMENT006 (APPT_CHECK_IN_TOLERENCE) (on page 1) which is the number of minutes before the appointment time, wherein the appointment state is changed from ReadyForCheckIn to CheckedIn.

Extract Events: Extract billable events for the selected truck visit appointment(s).

You can use this action to extract the chargeable truck visit appointment events for the selected truck visit appointment. A chargeable event is an event type that is defined as Billable in the Event Types view. For more information, see Chargeable Appointment Events view.

Keep in mind:

When users that belong to a specific business group log into N4, they can view only the appointments for the line operators and/or trucking companies associated with their business group. For more information on business groups, see Business Groups view.
The Truck Visit Appointments view/tab indicates if a canceled truck visit appointment has been reused or not in the Slot Reused field.

If a truck visit appointment has been reused, the Slot Reused field contains a dot or is set to true. N4 automatically sets the Slot Reused field to true for a truck visit appointment in a Canceled state when a user creates a new truck visit appointment with the same time slot as the existing canceled appointment and one of the following is true:

The trucking company for the new truck visit appointment matches that of the canceled appointment.
There is more than one existing canceled truck visit appointment in the same time slot. In this case, N4 sets the Slot Reused field to true on the oldest canceled appointment.

The following table lists the states and the recorded event(s) for each state:

State	Description	Event
Canceled	A truck visit appointment that a user has canceled. Canceled appointments are not available for processing at the gate.	TVAPPT_CANCEL In addition, if the Slot Reused field is false and the Auto Canceled not reused Appointment background job is running, N4 records the TVAPPT_CANCELED_NOT_REUSED event for the canceled truck visit appointment.
Closed	A truck visit appointment that a user has closed or N4 closed per the Auto Close Truck Visit background job. Closed appointments are not available for processing at the gate.	TVAPPT_CLOSE
Created	A new truck visit appointment that is available for processing at the specified gate.	TVAPPT_CREATE
ReadyForCheckIn	A truck visit appointment that has all the required details for the appointment updated without any further changes.	TVAPPT_READY_TO_CHECK_IN
CheckedIn	A truck visit appointment that has the truck in the in-gate of the terminal.	TVAPPT_CHECKED_IN
Expired	A truck visit appointment that was in a Created or Late state and the appointment late tolerance has passed. In this case, N4 automatically updates the state to Expired when the Auto Expire Appointment background job runs. This state is similar to a Closed state.	TVAPPT_EXPIRE
Late	A truck appointment that was in a Created state and the appointment end time has passed. In this case, N4 automatically updates the state to Late when the Auto Late Appointment background job runs.	TVAPPT_LATE
UsedLate	A truck visit appointment that was in a Late state (after the end time but before the late tolerance has passed) and a user processed it at the specified gate.	TVAPPT_USED_LATE and TVAPPT_USED
Used	A truck visit appointment that a user has already processed at the specified gate.	TVAPPT_USED

To add a new record:

Click .

To edit or delete a record:

In the list view, select the record(s) that you want to edit or delete.

Do one of the following:

Click to edit a selected record.
Click to delete the selected record(s).

Truck Visit Appointments Columns

Short Label	Long Label	In Filter?	Sorting?
Appointment Nbr	Appointment Nbr	X	X
Cancel Date	Cancel Date	X	X
Changed	Changed	X	X
Changer	Changer	X	X
Created	Created	X	X
Creator	Creator	X	X
Date	Requested Date	X	X
Driver Card	Driver Card Id	X	X
Driver License	Driver License		X
Driver Name	Driver Name		X
Gappt Nbr	Associated Gate Appointment Number
Gate	Gate	X	X
Notes	Notes	X	X
Peak Hour	Peak Hour	X	X
Reference Nbr	Reference Nbr	X	X
Run Nbr	Truck Visit Run Nbr	X	X
Slot End Time	Time Slot Appointment End Time	X	X
Slot Reused	Slot Reused	X	X
Slot Rule	Time Slot Quota Rule	X	X
Slot Rule End Tolerance	Time Slot Quota Rule End Tolerance(Min)	X	X
Slot Rule Start Tolerance	Time Slot Quota Rule Start Tolerance(Min)	X	X
Slot Start Time	Time Slot Appointment Start Time	X	X
Start Override	Start Tolerance Override	X	X
State	State	X	X
Truck Id	Truck Id	X	X
Truck License	Truck License Nbr	X	X
Trucking Company	Trucking Company	X	X
Trucking Company Name	Trucking Company Name		X